LJT & Associates, Inc Accounts Payable Specialist in Columbia, Maryland
LJT & Associates, Inc. provides a wide range of engineering and other support services to the U.S. Government and International customers. We are a certified large business with expertise in the analysis, design, development, and implementation of a variety of engineering and hardware integration solutions. The company has experienced significant growth and seeks qualified candidates to support continued growth in all of our business sectors.
Under the direction of the Controller, the Accounts Payable Specialist will perform various detailed accounting tasks related to the processing of payables. The ideal candidate will be self-motivated, hard-working and possess a high level of business ethics.
Responsible for performing corporate accounting functions and supporting a variety of Finance and Administrative functions. Provides clerical, data entry, and accounting support. This includes accounts payable processing, expense report review and processing, payments processing , and other accounting and administrative duties. The Accounts Payable Specialist will work closely with Accounting, Contract Financial Analysts and Contracts/Procurement managers, and Program Managers.
Request, review, and post invoices into the accounting system with proper GL coding
Match invoices to purchase orders, receiving documentation, and verify amounts due
Prepare supporting documentation for management’s review for payment to vendors
Ensure proper approval for all vendor payments
Research and resolve invoice discrepancies
Respond to all vendor inquiries
Facilitates open communications between vendors, contract managers, Corporate Controller, Accounting Manager, Financial Analysts, Programs Managers to ensure invoice procedures, approvals and accurate recording are maintained.
Processes cash advance requests and Travel Expense Reports. Reviews items for compliance, correctness and completeness.
Properly archive payment records and documentation
Perform filing, copying and other general office tasks
Assist with coordinating and preparing material for audits by outside auditors and agencies
Other duties and tasks as needed
Associates degree in accounting, Bachelors preferred and 2 years of full cycle accounts payable experience or equivalend combination of education and experience which would provide the required knowledge, skills, and abilities. Deltek Costpoint experience is required.
Job Specific Knowledge, Skills, and Abilities
Working knowledge of the principles and practices of basic bookkeeping and accounting
Working knowledge of internal control practices as applied to Accounts Payable transactions
Working knowledge of the principles and practices of customer service
Working knowledge of and proficiency with Windows based PC systems and Microsoft Word, Excel, and Deltek Costpoint accounts payable software applications
Working knowledge of standard office and administrative procedures
Ability to perform basic mathematical computations
Ability to develop and maintain effective tracking, filing and recordkeeping systems
Ability to interpret and explain accounts payable matters in a manner that is easily understood
Ability to exercise a high degree of accuracy and attention to detail
Ability to proofread, verify, analyze and audit data
Ability to identify and correct errors in mathematical computations and improper entries on a variety of documents
Ability to produce organized, accurate, and detail-oriented work
Ability to understand and interpret relevant policies, procedures and regulations
Ability to use a computerized accounting system to perform data input, data inquiry and report generation
Ability to use 10-key by touch
Ability to work independently and as a member of a team
Work Environment and Physical Demands
Ability to sit in front of and operate a computer for extended periods of time
Ability to reach overhead, lift, carry or move objects of varying size weighing up to 10 pounds
Standard Knowledge, Skills and Abilities
Ability to communicate effectively, both orally and in writing
Ability to establish and maintain effective and cooperative working relationships with co-workers and others contacted in the course of work
Ability to assume responsibility and exercise good judgment in making decisions within the scope of authority of the position
Ability to think and work effectively under pressure and accurately complete tasks within established times
Ability to prioritize tasks and meet deadlines
Ability to maintain confidentiality and ensure information integrity and security
Security Clearance Requirements: N/A
External Company Name: LJT & Associates, Inc.
External Company URL: www.ljtinc.com